Electronic seal in invoice management – data security and cost savings

Modern businesses increasingly seek solutions that enable efficient and secure invoice management. The electronic seal, a digital equivalent of a traditional company stamp, has become a vital tool in automating business processes, offering unmatched benefits in terms of data security and cost savings. How can it be utilized in invoice management?

Electronic seal and invoices – application in businesses

The qualified electronic seal, as the digital version of a traditional seal, is primarily used in electronic processes such as sealing and approving electronic invoices, receipts, and confirmations of orders and goods delivery. Through the automation of processes handled by the SIGNIUS Seal electronic seal, companies can securely and efficiently seal large volumes of documents—particularly important in B2B and B2C transactions.

Benefits of using electronic seals in invoice management

The qualified electronic seal complies with the eIDAS regulation, which means digitally sealed documents, including invoices, are legally binding throughout the European Union.

Automating and digitizing invoicing processes while eliminating paper contributes to significant time savings. With a straightforward implementation process, businesses can quickly adapt to evolving market demands.

The qualified electronic seal ensures document security by guaranteeing their credibility, authenticity, and integrity while enhancing their legal value. Advanced cryptographic technologies protect sealed documents from unauthorized changes and tampering.

Another advantage is that a qualified electronic seal for businesses, as the equivalent of an electronic signature for individuals, can be applied to various document types, not just invoices.

While there may be initial investment costs, in the long run, using an electronic seal results in substantial savings. Costs related to printing, archiving paper documents, and physical document processing are significantly reduced.

How to start using a qualified electronic seal?

SIGNIUS offers a comprehensive solution for mass and automated sealing of documents with a qualified electronic seal. The service is available in three deployment models: cloud-based (SaaS), hybrid solutions, and on-premise deployment.

Rapid implementation and seamless integration with existing systems and processes can be achieved within a few days. The solution is maintenance-free and user-friendly.

Would you like to learn more about the security, cost savings, and other benefits of using an electronic seal in invoice management? Contact us to schedule a free demonstration via the Contact page.

We also encourage you to explore other solutions for your business, including identity verification (KYC), electronic signature applications, and timestamping services. Our tools support businesses in achieving the highest levels of security and efficiency in electronic processes.