Qualified electronic signature in geodesy

A qualified electronic signature is an innovative tool that is increasingly being used in the geodetic industry. It enables fast, secure, and legally compliant online document signing, significantly facilitating project execution and cooperation with administrative authorities. In geodesy, where precision and legal compliance are crucial, a qualified electronic signature becomes an invaluable asset for both surveyors and their clients.

Why do surveyors need a qualified electronic signature?

Surveyors deal daily with documentation that requires authenticity and compliance with legal regulations. Maps, geodetic reports, property division projects, and applications to offices must be approved by authorized individuals. Traditional manual signing and mailing can be time-consuming and costly. A qualified electronic signature allows for:

• Quick approval of documents without the need for in-person submission to offices,
• Data security by preventing unauthorized modifications after signing,
• Legal compliance, which is crucial in administrative and judicial processes.

Legal basis for using a qualified electronic signature

The development of digital technologies and the digitization of administrative processes in Poland have made the qualified electronic signature an essential tool for surveyors.

The legal basis for its use stems from both European Union and national regulations, which precisely define which documents can be signed electronically and the conditions a signature must meet to be legally equivalent to a handwritten signature.

EU regulations on electronic signatures

Common standards for EU member states are established by the eIDAS Regulation (910/2014), which introduced the concept of a qualified electronic signature. This regulation ensures that a qualified signature:

• Is equivalent to a handwritten signature – valid in both private and public transactions,
• Retains its validity across all EU countries – allowing surveyors to use it in international cooperation,
• Ensures full legal compliance – making signed documents legally binding in official procedures.

As a result, solutions offering qualified signatures from Polish providers are recognized throughout the European Union.

Legal basis in Poland

In Poland, the qualified electronic signature is regulated by:

• The act of february 17, 2005, on the Digitization of Public Sector Entities, which promotes the digitization of administrative processes,
• The Code of Administrative Procedure (KPA), which accepts electronically signed applications and documents,
• The geodetic and cartographic Law, which requires documents to be submitted in compliance with legal standards—where a qualified electronic signature is an accepted form of authorization.

Which geodetic documents can be signed with a qualified electronic signature?

A qualified electronic signature can be used for various geodetic documents required by law and those used in daily professional practice. Examples include:

• Geodetic and cartographic reports (e.g., survey documentation, project maps) – essential records for official approval,
• Applications to offices – such as applications for zoning decisions or property division,
• Contracts with clients – enabling fast digital contract signing without printing,
• Digital projects and maps – allowing for the electronic approval of geodetic documentation in accordance with office requirements,
• Investment-related documents – such as subcontractor building inventories,
• Other geodetic documents – including work declarations, geodetic project reports, internal company documents (orders, work acceptance protocols).

How does SIGNIUS support surveyors?

In geodesy, professionals work with documents requiring high levels of security and credibility. SIGNIUS offers solutions that simplify this process:

• Qualified electronic signature – enables fast and secure signing of various documents, such as maps and reports, without the need for printing and mailing, while maintaining the legal equivalent of a handwritten signature.
• KYC Identity Verification – SIGNIUS provides remote identity verification for issuing qualified electronic signatures.
• Timestamping – every signature placed via the SIGNIUS platform includes a timestamp, ensuring an exact date and time for document validation.

SIGNIUS electronic signature application

The SIGNIUS electronic signature application is a modern tool that allows surveyors to conveniently manage their documentation from anywhere. With its intuitive interface, surveyors can quickly sign documents online and immediately send them to clients or offices, eliminating delays caused by traditional paper document processing.

Moreover, the application can be integrated via REST API with various systems, including geodetic software, which is crucial for large-scale projects.

Benefits of using SIGNIUS in the geodetic industry

The implementation of the SIGNIUS electronic signature platform in geodesy offers numerous benefits:

• Legal compliance – the qualified electronic signature from SIGNIUS is equivalent to a handwritten signature, making documents legally binding.
• Time and cost savings – eliminating paper documents and enabling remote signing speeds up project execution and reduces expenses.
• Full security – SIGNIUS uses advanced cryptographic solutions to ensure data protection.
• Convenient remote work – the SIGNIUS application allows document signing from anywhere, which is particularly useful for field projects.

A qualified electronic signature is the future of the geodetic industry, and SIGNIUS provides tools that make implementing this technology easy in daily work. With features such as remote identity verification and qualified timestamping, surveyors can work faster, more securely, and in full legal compliance.

SIGNIUS is a partner that supports a modern approach to document management, enabling surveyors to obtain and use qualified signatures instantly in their daily operations.

Visit our website to learn more about our solutions. Try out qualified signatures by purchasing a voucher for a selected package in our store.