Automatic sealing of documents with a qualified electronic seal is becoming increasingly standard in larger, modern enterprises, enabling effective digitization of business processes. A qualified electronic seal, the digital equivalent of a traditional company seal, ensures a high level of security and efficiency, especially when it comes to mass document processing.
Electronic seals authenticate the identity of a legal entity (and, by extension, the sealed document), ensuring its integrity.
Qualified electronic seal – security for digital documents
A qualified electronic seal is a reliable solution to mitigate risks associated with electronic documents. It guarantees that a sealed document has not been altered, which is crucial for maintaining the integrity and credibility of documentation in the digital world.
A qualified electronic seal effectively reduces risks such as:
- Identity theft
- Manipulation of corporate documents
- Digital and paper-based fraud
It provides advanced encryption and real-time verification, ensuring robust protection. Using e-seals contributes to the elimination of paper documents, not only speeding up the flow of documents within an organization but also supporting environmental sustainability.
Automatic sealing of documents with a qualified electronic seal – what does it involve?
Automatic sealing of documents with a qualified electronic seal is a process where documents are digitally sealed without the need for manual intervention for each document.
The bulk qualified seal offered by SIGNIUS enables the sealing of a large volume of documents during the so-called bulk signing process, which occurs in a single, automated workflow.
The service can be easily and quickly integrated with internal enterprise systems such as ERP, CRM, or invoicing systems.
We offer various implementation models for this service, including:
- SaaS model
- Cloud-hybrid version
- On-premise model (local deployment)
By choosing the on-premise model, businesses can perform automatic document sealing locally, with local hosting of the HSM (Hardware Security Module) and sealing server. In this option, no documents leave the organization, ensuring maximum data security and control.
Automatic document sealing – discover the benefits
Implementing automatic sealing of documents with a qualified electronic seal offers companies numerous advantages.
- Enhanced security: It minimizes the risk of fraud and cyberattacks, including identity theft and manipulation of corporate documents.
- Increased efficiency: Eliminates the need for manual document sealing, which is time-consuming and inefficient, especially for high volumes of documents.
- Convenience: With SIGNIUS Seal, selected individuals within the company can remotely seal documents without requiring physical cards or readers.
- Streamlined workflows: Automating the sealing process accelerates the flow of information within the organization and with business partners.
- Cost savings: Reduces operational costs and facilitates the transition to electronic document archiving.
This is also an effective solution for companies seeking a fast and seamless transition to digital archiving of their documentation.
QSeal solution by SIGNIUS – bulk sealing of millions of documents per hour
SIGNIUS Seal is an innovative solution enabling the automatic sealing of documents with a qualified electronic seal on an unprecedented scale—up to 30 million documents per hour.
With local installation and integration into the company’s internal systems, QSeal provides the highest level of security. Its compliance with the eIDAS Regulation ensures that sealed documents have legally binding status at the qualified level.
This makes it an ideal tool for large enterprises, public institutions, and universities that generate and seal vast amounts of documentation daily.
Comprehensive support with SIGNIUS QSeal
With QSeal, SIGNIUS offers a complete implementation service, including:
- Delivery of necessary hardware
- System configuration
- Staff training
- Ongoing technical support
Thanks to its rapid deployment and seamless integration with existing systems and processes, transitioning to digital document sealing is simple and hassle-free—even for organizations just beginning their digitization journey.
By choosing SIGNIUS for qualified document sealing, your business gains not only efficiency and security but also the flexibility and scalability needed by growing organizations.
More than just sealing
In addition to automating sealing processes, we offer a wide range of services, including:
- Online document signing
- Identity verification (including KYC identity verification)
- Electronic signature platform
- Timestamping
These services provide comprehensive support, ensuring your company has all the tools needed to navigate digital transformation effortlessly.
We invite you to contact us for a free demonstration and discover how SIGNIUS can revolutionize your document workflows.