A modern tool for document workflow management – discover the electronic seal

Looking for an efficient document workflow solution for your company or organization?

Qualified electronic seals not only streamline business operations but also simplify administrative processes in government institutions, healthcare facilities, and educational establishments. Wherever digital document workflows play a vital role, they ensure faster, more convenient operations while maintaining data security.

Qualified electronic seals and european eIDAS regulations

Under the eIDAS Regulation, which establishes the framework for digital identity and authentication across all EU member states, an electronic seal is defined as electronic data attached to or logically associated with other digital data. Its main purpose is to confirm that a document has been issued by a legal entity, ensuring the document’s authenticity and integrity.

A qualified electronic seal must meet the following requirements:

• Be created using a Qualified Electronic Seal Creation Device (QSCD).
• Be based on a qualified certificate for the electronic seal.

Moreover, in accordance with EU harmonized regulations, a qualified electronic seal based on a certificate issued in any EU member state is legally valid throughout the entire European Union.

Qualified seals can be used for various purposes, such as:

• Confirming orders,
• Authenticating invoices,
• Sealing patient records in hospitals.

These seals ensure that data has not been altered since the seal was applied and effectively automate business processes in Document Management Systems (DMS) and Enterprise Resource Planning (ERP) systems, even on an international scale.

Benefits of using electronic seals

In today’s world, digital document management is a necessity, and data protection is one of the greatest challenges. Whether your motivation is international collaboration or sustainability, electronic seals significantly accelerate the digitization process.

Imagine eliminating the need for physical printing, scanning, and archiving documents. This not only saves time but also reduces costs and paper consumption.

Additionally, any attempt to alter data is immediately detected, and documents are protected from unauthorized access. This is particularly important in industries where data tampering can have serious consequences, such as healthcare, law, or finance and insurance.

Compliant with eIDAS requirements, electronic seals rely on advanced cryptographic technologies and certificates to provide the highest level of security.

Automate and mass-seal your documents

One standout solution among electronic seals is SIGNIUS Seal, which enables mass sealing of documents. Do you handle thousands of invoices or contracts? Now, you can seal them in bulk—and fully automatically.

The process is simple: once the system is implemented and integrated, you only need to upload a batch of documents and begin sealing.

But SIGNIUS goes beyond just offering a qualified electronic seal. Their comprehensive solution includes:

• QSCD configuration,
• Time stamping,
• Seal server integration,
• User training,
• Maintenance and support.

In today’s digital age, data is one of the most precious resources. With SIGNIUS Seal, you can manage it securely, efficiently, and in full compliance with the highest standards.

Learn more about SIGNIUS Seal and take your document workflows to the next level!